Administrative Assistant - Housekeeping in Urbana, IL at Carle Health System

Date Posted: 4/2/2021

Job Snapshot

Job Description

Position Summary:
This role is responsible for calendar scheduling, working with online room scheduler and taking minutes at several meetings. Timekeeping for 200+ employees and support of managers who are in need of help with Kronos scheduler.

Qualifications:
EDUCATIONAL REQUIREMENTS
Associates Degree or three years related experience accepted in lieu of degree.

CERTIFICATION & LICENSURE REQUIREMENTS
None

EXPERIENCE REQUIREMENTS
A minimum of 2 years with exemplary clerical, organization administrative and people skills.

OTHER REQUIREMENTS
Kronos timekeeping a plus. Familiarity with business writing. Strong skills in Excel, Word, PowerPoint, Microsoft Team meetings, Zoom, and Graphing. Strong verbal and reasoning abilities and can prioritize demands in a high stress environment. Exceptional communication and customer service expertise.

Essential Functions:

  • Weekly review of Kronos for managers
  • Bi-weekly review of quality indicators-Glo and QA for supervisors and coordinators
  • Monthly graphing of quality indicators
  • Monthly communication and follow-thru for competencies for housekeepers, waste management and floor care areas
  • Customer service for all sales reps, vendors and repair staff from outside of the facility
  • Excellent phone skills with customers
  • Calendar set up and follow through for Executive Director
  • Purchasing through Lawson
  • Room scheduler including room set up for EVS leaders as needed
  • Meeting minutes as assigned by Executive Director
  • Organize and responsible for department scrub program
  • Complete quality and competency assignment and successful completion records as well as graphing results monthly
  • Assist Quality and Training manager with JLRP class scheduling, instructor invites and assembling handouts
  • Weekly Kronos updates to managers and supervisors to make up time lost through late/short/missed lunches and overages before end of payperiod.

We are an Equal Opportunity Employer and do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.